TRAVEL AND EXPENSE MANAGEMENT PROCESSES
Get quick access to all travel and expense data, reducing manual routines
and realising a rapid return on investment by streamlining your travel planning and expense reimbursement processes
Travel and Expense Management: controlled, efficient and easy
Basware Travel & Expense Management provides a solution place for enterprise-wide travel and expense automation. It supports complex travel rules to make the claims process more controlled and easier for everyone. With the new user experience, travelers and approvers can easily capture receipts digitally, approve plans and claims, and create expense claims - all from their mobile devices.
Control travel costs before they are incurred. With Basware Travel & Expense Management, employees can create a travel plan, including a cost estimate, to have approved prior to booking travel. Cost Center managers can quickly approve travel plans from their smartphone or tablet to take advantage of early booking discounts.
Capture expenses with camera on phone or tablet: Take photos of receipts during business trips, and have them readily available when creating expense claims. All this can be done on the go using a smartphone or tablet.
Claim expenses more easily via integration with corporate credit cards. Purchases made using corporate credit cards or travel accounts are automatically brought into Basware’s travel and expenses system.
Receive notifications when expenses are ready to be claimed. Email notifications alert employees when corporate card purchase items have arrived in the system and can be added to a claim.
Easily create travel expenses based on existing travel plans. Basware Travel & Expense can automatically match claims to plans and approve claims within set tolerances.
Ensure per diems and vehicle usage costs are reimbursed correctly. Built-in rules calculate per diems and vehicle usage costs according to local legislation, collective agreements and company policy – removing the need for guess work and minimizing opportunities for fraud.
Allocate costs flexibly. Entire expense claims or single expense items can be split to asign costs to different cost centers, projects or clients.